Administrative Assistant

US Software Solutions is a software development company focused on providing digital technologies to the Utilities, Telecommunications, Energy Efficiency, Renewable Energy, and Gas/Electricity sectors.
Thanks to a team consisting exclusively of experts in their field, we are ready to supervise any project, regardless of its complexity and scale.

Responsibilities:

• Identify and obtain all necessary licenses and permits required for the company to operate legally.
• Maintain accurate records of annual and quarterly reports, including renewal dates and fees.
• Monitor changes in laws and regulations that may impact licensing requirements.
• Provide guidance and support to staff and management regarding certification and compliance.
• Develop and maintain relationships with regulatory governmental agencies to ensure timely and accurate processing of applications and requests.
• Schedule trade and business exams for management to receive licenses throughout North America.
• Provide assistance and support to clients or internal personnel regarding licensing inquiries or issues may be required.
• Manage multiple tasks and deadlines efficiently is crucial in a role where there might be various licenses or permits to track.

Requirements:

• Proficiency in administrative tasks such as filing, data entry, scheduling, and recordkeeping is essential.
• Strong verbal and written communication skills are necessary for interacting with licensing authorities, clients, and internal team members.
• Ability to organize and manage documents, licenses, and permits efficiently is crucial for this role.
• Attention to detail is paramount to ensure accuracy and compliance.
• Ability to conduct research to gather information on licensing regulations, requirements, and procedures.
• Capability to identify issues or discrepancies in licensing applications and work towards resolving them effectively.

What we offer:

• Competitive salary;
• Being part of an international, dynamic work environment;
• Professional development opportunities;
• Paid time off, such as sick days and vacation days;

Work schedule: