Administrative Assistant

US Software Solutions is a software development company focused on providing digital technologies to the Utilities, Telecommunications, Energy Efficiency, Renewable Energy, and Gas/Electricity sectors.
Thanks to a team consisting exclusively of experts in their field, we are ready to supervise any project, regardless of its complexity and scale.

Responsibilities:

Identify and obtain all necessary licenses and permits required for the company to operate legally.
Maintain accurate records of annual and quarterly reports, including renewal dates and fees.
Monitor changes in laws and regulations that may impact licensing requirements.
Provide guidance and support to staff and management regarding certification and compliance.
Develop and maintain relationships with regulatory governmental agencies to ensure timely and accurate processing of applications and requests.
Schedule trade and business exams for management to receive licenses throughout North America.
Provide assistance and support to clients or internal personnel regarding licensing inquiries or issues may be required.
Manage multiple tasks and deadlines efficiently is crucial in a role where there might be various licenses or permits to track.

Requirements:

Proficiency in administrative tasks such as filing, data entry, scheduling, and recordkeeping is essential.
Strong verbal and written communication skills are necessary for interacting with licensing authorities, clients, and internal team members.
Ability to organize and manage documents, licenses, and permits efficiently is crucial for this role.
Attention to detail is paramount to ensure accuracy and compliance.
Ability to conduct research to gather information on licensing regulations, requirements, and procedures.
Capability to identify issues or discrepancies in licensing applications and work towards resolving them effectively.

What we offer: