Project Coordinator (CHS) - Urgent/Срочно

Vacancy date: March, 2025
Studio Location: Chișinău, Moldova
Department: Project Management
Employment Type: Full-Time, Hybrid

About bully! entertainment
bully! Entertainment is an international, award-winning creative agency with studios in Baltimore (USA), Chișinău (Moldova), and London (UK). We specialize in crafting extraordinary, immersive experiences that blend the digital and physical worlds, leveraging both emerging technologies and story-driven content. Our clients include Fortune 50 brands spanning entertainment, tech, consumer products, and pharma. Renowned for our world-class production, cutting-edge technology, and down-to-earth approach, we prioritize collaboration, innovation, and fun in everything we do.
We are looking for an organized, detail-oriented Project Coordinator to join our team.

Position Overview
As Project Coordinator, you will work closely with multiple teams to ensure that project processes are followed, key project rituals are upheld, and cross-functional communication runs smoothly. You will support project planning, task tracking, and sprint management, as well as help the team stay aligned and focused on meeting project goals. The ideal candidate will be a strong communicator, skilled at organizing workflows and ensuring projects stay on track from initiation through delivery.

You will be a part of a company that continuously keeps its focus on strengthening company culture and where every team member is encouraged to share company’s values:

• Integrity - Operate with accountability, responsibility, and always doing the right thing
• Communication - Have clear, consistent, and supportive communication
• Creativity - Solve problems and create things in a new or better way
• Innovation - Constantly explore emerging tech
• Craftsmanship - Be in constant pursuit of excellence

Key Responsibilities:
Process Management & Coordination:

• Help manage and track project tickets in Jira or Big Picture by ensuring they are up to date, well-defined, and accurately prioritized, while reviewing, flagging unclear tickets to leads and the producer, and confirming their priority.
• Conduct training sessions for the team on Jira or Big Picture, helping them become proficient in managing their tasks, updating tickets, and tracking progress.
• Generate and maintain weekly reports to track project progress against sprint goals, identify blockers, and update stakeholders.
• Ensure that all team members follow initiation and delivery checklists to maintain smooth project transitions and quality outcomes.

Rituals & Agile Process Facilitation:

• Conduct daily stand-ups, ensuring that they run efficiently and team members communicate blockers, progress, and needs.
• Ensure the execution of team checklists (Concept and design, Production), technical checklists, and other required processes for smooth project deliveries.
• Lead blueprinting sessions to clarify scope, requirements, and deliverables before beginning any project phase.
• Facilitate and contribute to post-mortem meetings after sprints or significant milestones to evaluate team performance and identify areas for improvement.

Cross-Time Zone Communication:

• Assist in managing communication across teams in different time zones to ensure that information is shared in a timely manner and that blockers are resolved promptly.
• Ensure that meetings are scheduled to accommodate different time zones and keep all team members informed of decisions and updates, including scheduling meetings upon request from the team or producer, identifying attendees, taking notes, and tagging the right people.

Sprint Planning & Backlog Management:

• Coordinate sprint planning sessions, ensuring that the project backlog is groomed, well-prioritized, and aligned with business objectives.
• Work with the team and producer to ensure that user stories are well-defined and ready for implementation.
• Help the team stay aligned on sprint goals, ensuring that the work is broken down into manageable tasks and is ready to be completed within the sprint.

Estimates & Time Tracking:

• Assist the team in gathering estimates for tasks and user stories during backlog grooming or blueprint sessions to ensure they are identified before sprint planning, and during sprint planning, confirm that the estimates are reasonable and achievable.
• Ensure that the team is consistently tracking their time in accordance with project requirements and company policies.
• Work closely with the team and producer to ensure that any blockers or delays are communicated and managed promptly to minimize impact on timelines.

High-Level Project Understanding & Coordination:

• Maintain a high-level understanding of the project’s goals, scope, and timelines to facilitate coordination.
• Ensure alignment across teams by communicating project objectives, key milestones, and progress updates to stakeholders.
• Proactively identify risks, delays, or issues that could impact timelines and work to address them efficiently

Required Skills and Qualifications:

• Experience in project coordination or project management, preferably in an Agile environment.
• Familiarity with Jira or Big Picture for task and backlog management.
• Strong understanding of Agile methodologies (Scrum, Kanban) and the rituals that support project success (stand-ups, sprint planning, retrospectives).
• Excellent communication skills, with the ability to manage coordination across time zones and communicate effectively with cross-functional teams.
• Strong organizational and time-management skills, with an ability to keep track of multiple tasks, deadlines, and dependencies.
• Ability to assist with estimating tasks and tracking progress using time management and reporting tools.
• Ability to work proactively and solve problems as they arise, ensuring smooth project execution.

Preferred Qualifications:

• Previous experience with cross-functional teams (e.g., Development, Design, Production).
• Knowledge of Agile reporting tools and experience in time tracking.
• Understanding of project management checklists, workflows, and documentation practices.
• Familiarity with remote work tools and experience coordinating teams across multiple time zones.
• Certification in Project Management (PMP, Agile, Scrum) is a plus.

Why join us?

• Be part of a collaborative, fast-paced, and supportive team environment.
• Opportunity to grow your skills as a project coordinator in an Agile environment.
• Competitive Pay and a flexible working schedule in a hybrid mode.
• Company Values Recognition Program and Referral Bonus.
• Wellness Bonus to support a healthy work-life balance.
• Professional Development Training to foster continuous learning.
• Additional Medical Insurance (partially covered by the company).
• A centrally located office for convenient access.
• Monday–Friday schedule with a strong focus on work-life balance.

How to Apply
Interested in joining the bully! team?
Send your Resume/CV and a cover letter to chisinaujobs@bullyentertainment.com
Please include “Project Coordinator – CHS” in the subject line.

We look forward to hearing from you and exploring the potential of working together!