Logistics Assistant

Job title: Logistics Assistant
Contract type: Local (full-time)
Starting date: ASAP
Contract duration: until June 30, 2025
Salary: 23238 MDL gross
Duty Station: Chisinau, Moldova
Application deadline: July 12, 2024

GENERAL CONTEXT AND BACKGROUND:

HELVETAS is the largest Swiss nongovernmental organization with a dual mandate for long term development and humanitarian response. It has been present in Moldova since 2018 implementing projects in the field of market systems development in the field of agriculture.

Currently HELVETAS is implementing the project aiming at advanced socioeconomic integration of Ukrainian refugees and vulnerable Moldovans to increase independence from humanitarian assistance while promoting resilience and self-reliance for vulnerable populations. In this regard we are looking for a Logistics Assistant to join our team.

GENERAL POSITION SUMMARY:

• Logistics Assistant supports and assists line manager in in procurement, fleet, inventory & asset management. Logistics Assistant carries out field trips driving an organisation vehicle.

MAIN TASKS:

• Ensuring the supply and maintenance of office supplies
• Assistance in organizing all types of events that are planned in the project, including logistical support, administrative organization and marketing, to ensure that they are well-attended, operate smoothly, and generate positive exposure
• Conducting research on relevant topics, gathering data, and performing analysis to support decision-making processes and providing insights for project planning and execution
• Identifying, assessing and managing the positive and productive relationships with suitable and reliable suppliers; negotiation of prices, deadlines and methods of delivery
• Carrying out field trips and other trips for project(s) needs driving office car in a professional manner and in compliance with Moldovan traffic regulations, including speed limits
• Performing specified commercial, organisational and administrative tasks correctly and on schedule in collaboration and consultation with the line manager and project managers, in accordance with the project objectives and with due regard for legal, contractual and internal requirements and procedures
• Communication and cooperating constructively with support and project staff, service providers, consultants, internal and external stakeholders in the area of responsibility
• Ensuring that all logistics operations are accurately and timely documented and filing system well organized
• Providing support for the line manager in the preparation of the reports, documents, letters related to the activity
• Ensuring that day-to-day business runs smoothly responding to written enquiries, replying to non-standard queries, preparing reports and correspondence and translating texts, where and when necessary
• Proper recordkeeping and management of project-related documentation

REQUIRED KNOWLEDGE AND SKILLS:

• Academic qualifications in public relations, social sciences, economics or related field.
• Excellent communication skills in Romanian, Russian and English, oral and written, including a good track record of report writing
• Ability to present information logically, clearly and concisely
• Ability to multitask and work in a team
• Ability in developing and maintaining strong relationships with community members, local organisations, and other stakeholders
• Excellent organization skills
• Good time management
• Reporting capacity organized and rigorous
• Learning capacity
• Driving licence B category

PROFESSIONAL EXPERIENCE:

• Experience working with documents and writing reports
• Experience in logistics
• Driving experience

Please mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.

Send your application (resume and cover letter) in English to HR.Moldova@helvetas.org.

Please indicate in the subject line the position you are applying for. Only shortlisted candidates will be interviewed.
 
All of the information you provide during the application process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. It will be held securely by us whether the information is in electronic or physical format