Administrative Support Team Leader

Orange Moldova is looking for a colleague to fill in the position of Administrative Support Team Leader.
 
what you will be doing:

• As an Executive & Administrative Support Team Leader you will be responsible for the performance of the Executive & Administrative Team ensuring a high-quality service for Directors and their staff throughout the departments. Also, you will contribute to the smooth operation of Senior Management by providing administrative and operational support to the CEO on a daily basis.

Executive & Administrative Support:

• Ensure and monitor proper management of the business correspondence flow within company
• Responsible for organizational activity related to company relations with the Regulator and other State Authorities;
• Produce documents, letters briefing papers, reports and presentations;
• Coordinate and follow-up internal reporting, periodical and operational reporting, management of different dashboards;
• CEO Support & Assistance:
• Track and help manage CEO agenda and other duties as assigned;
• Providing support for executive meetings and events: organizational support, reporting and records’ tracking, follow-up;
• Assist with Board communications.

Team management:

• Lead the team of Executive Assistants;
• Objective assessment and pro-active performance management, periodical performance reviews, providing formal and informal feedback and coaching on an ongoing basis.
• Partner with the business to understand and forecast business requirements for administrative support;
• Proactively monitor service quality and delivery, responding to and taking action upon stakeholder feedback around team effectiveness;
• Identify opportunities for process improvement and enhanced service delivery
• Required knowledge and experience:
• 2-3 years of relevant professional experience
• Excellent communication skills;
• Proficiency level in Romanian, English and Russian, French would be an advantage;
• Knowledge of Microsoft Office tools;
• Well organized, responsible, energetic;
• Project management experience would be an advantage.

Special skills

• High level of speaking and written communication skills with a client focus.
• Proactive, helpful, can-do attitude;
• Flexibility to adjust to dynamic work environment;
• Neat, organized, able to work independently and interdependently, welcoming to the public.
• Excellent attention to detail.
• Demonstrates a rapid understanding of newly presented information.
• Demonstrated ability to exercise discretion, tact and diplomacy when dealing with confidential issues.
• Demonstrated ability to communicate well to a diverse range of cultures and personalities.
• Ability to demonstrate excellent relationship building and networking skills to ensure effective communication with colleagues, clients, stakeholders and senior executives.

We will be happy to welcome you into a young and dynamic team!