Accounts Payable Specialist

Accounts Payable Specialist – Join Our Team in Chisinau!

We are looking for a detail-oriented and proactive Accounts Payable Specialist to join our international team. This on-site role, based in Chisinau, involves managing supplier invoices, processing payments, reconciling accounts, and ensuring accurate financial reporting. You will play a key role in AP automation, intercompany reconciliations, and financial compliance.

Key Responsibilities:

Accounts Payable & Financial Operations:

• Participate in the AP automation project and become the primary user of the system.
• Data entry of invoices – record and manage invoices in SAP, oversee approval flow and handle exceptions (~10,000 invoices annually).
• Create payment batches and perform bank reconciliations for 4 legal entities in The Netherlands and 1 in Germany.
• Prepare VAT data and documentation for Dutch entities.
• File VAT data in the Dutch government portal and EU Intrastat portal.
• Perform intercompany clearance for 12 legal entities at month-end consolidation.
• Collect and manage information for annual audits, including balance confirmation letters from suppliers.

Financial Reporting & Compliance:

• Maintain, track, and report capital investment budgets.
• Submit monthly CBS filings for Dutch government statistical reporting.
• Process and book travel expenses (credit card transactions) to correct cost centers.
• Import SEPA files from ING bank for payroll in The Netherlands and Germany.
• Calculate and confirm agent commissions and distributor bonuses (monthly/quarterly/yearly).
• Create manual invoices for Dutch and German entities, including year-end General Service Fees recharges, commission/bonus credit notes, and other adjustments.

Accounts Receivable & Customer Coordination:

• Perform credit checks for new customers using third-party data (Credit Safe).
• Follow up on overdue payments with customers and sales representatives.
• Coordinate with the logistics team to hold or release shipments based on Financial Controller & Sales team decisions.

What We Offer:

• Prime office location at Eminescu Offices.
• Free daily lunch, beverages, & fresh fruit.
• Monthly team-building activities.
• 8% annual holiday allowance (paid in May).
• Exposure to an international work environment, with potential travel to The Netherlands.

If you're looking to grow in an international finance team and work in a dynamic environment, apply now!

This is NOT a remote position.