Supply chain officer

The Supply Chain Officer is responsible to support the Senior Supply Chain Officer and ensure that all logistics activities and procurements are done on a timely basis without compromising known IRC standards. The Supply Chain Officer will work closely with all sectors to ensure that planned activities are implemented accordingly. The Supply Chain Officer will ensure that SC must be able to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.

Reports to: Head of Office and Senior Supply Chain Officer
Major Responsibilities:
• Responsible for national and int’l procurement requests received and their review.
• Liaise with Senior Supply Chain Officer and Response Team Leader regarding procurements and ensure implementation of recommendations.
• Ensure that procurement is carried out in accordance to IRC and donor-specific policies and procedures.
• Procure all necessary items for programs, offices and residences.
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
• Generate all required procurement documentation and maintain records and files in an impeccable manner.
• Coordinate with Finance Department to make sure the payments are delivered to the suppliers.
• Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested.
• Update relevant staff about the status of his/her request and delivery and maintain regular contact with supervisor on matters of procurement.
• Produce routine purchase status including commitment and other SC reports for SC Manager, Programs and Finance.
• Maintain a complete filing system for all procurement related documents according to IRC Procurement Manual.
• Preparation of procurement contracts, POs and processing tenders.
• Provide all necessary support to logistics, admin and procurement staff.
• Conducting regular market surveys and maintaining an up to date supplier database with key supplier information.
• Work as back up support and lead all SC functions including warehousing, transportation, assets management etc in the absence of the SC Manager.
• Establishing and maintaining good professional working relationships with suppliers, contractors and inspection companies whilst strictly adhering to IRC’s anti-corruption guidelines and IRC’s code of conduct.
• Assist when needed in managing and processing travel requests (national and international).
• Ensure all office equipment is stocked with required supplies (stationary, cleaning and kitchen supplies, toner, paper etc.).
• Review and verify bills received for the office, including utilities, maintenance, provision of standard supplies, new furniture or equipment and prepare payment requests; undertake analysis of bills to make recommendations on most cost-effective billing approaches.
• Any other duties or tasks delegated by Supply Chain Manager.

Job Requirements:

• Valid drivers’ license and extensive driving experience.
• Clean record.
• Good spoken and written English.
• Conscientious with an excellent sense of judgment.
• Strong organizational and negotiation skills.
• Ability to work simultaneously on multiple tasks.
• Willingness and ability to work effectively with a wide variety of people.
• Ability to work as part of a team and coordinate with project personnel.
• Good computer skills specially working with spreadsheets (Excel).

WORK ENVIRNOMENT:
The position will be based in Kishinev. Office hours.

Disclaimer Clause: This job description is not an exhaustive list of the skills, effort, duties and responsibilities associated with position.

Professional Standards:
• All Supply Chain Officers are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.
• Adhere to the Code of Conduct every day – in the site and in the community.
• Maintain confidentiality
• While in transit sites, all IRC staff must wear appropriate IRC visibility.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Equality, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Due to the urgency of the recruitment, candidate applications will be considered on a rolling basis and IRC reserves the right to conclude the recruitment with a qualified candidate prior to the deadline.
All interested applicants can send their CV and Cover Letter following the link below:
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/25646?c=rescue