Logistics and Procurement Manager (Coordinator)

Organization - People in Need
Job Title - Logistics and Procurement Manager (Coordinator)
Duty station - Chisinau, Moldova
Salary range - 32.670,00 - 40.900,00 MDL gross
Based on the assessment of the candidate's knowledge, skills, abilities and previous experience, the incumbent will be assigned to a specific role starting with Manager or Coordinator.
Application Deadline – May 22, 2024, by COB.

Education & Work Experience

Qualification:

• completion of Secondary Education or Bachelor’s degree in business administration, logistics, supply chain management, finance or relevant fields. A Master's Degree will be considered an advantage;
• minim. 5-7 years of general experience in purchasing or procurement;
• minim. 2-3 years of experience in the NGO sector or other international organizations;
• minim. 2-3 years of proven working experience as a Procurement Manager, Procurement Coordinator, Procurement Officer or similar supervisory/managerial role;
• deep knowledge of preparing, reviewing contracts and negotiation terms;
• experience using supply chain management software and tools;
• proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• languages - English - Fluent in all aspects, Romanian - Fluent in all aspects, Russian - Recommended

Type of contract - Employment contract; Full-time work
Expected Duration of Assignment - 01/04/2024 - 31/12/2024

Background

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest reliefs and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net.
From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance.

Position overview:

The Logistics and Procurement Manager is a member of the country programme support staff who manages the operations of the entire country programme and its offices and guesthouses in a way that the programmes´ objectives can be effectively delivered. The Logistics and Procurement Manager is responsible for proper procurement processes.

Procurement:

• Overseeing identification of suitable and reliable suppliers, vendors, providers, and contractors of goods and services in support of programme implementation following PIN procurement guidelines;
• In cooperation with HoSO maintains measures to secure anti-corruption, transparency, and cost-efficiency perception of country programme procurement;
• Oversees negotiations with local suppliers and contract management.
• Following PIN´s Code of Conduct and the Key PIN Policies and educate his/her team on this matter, especially concerning procurement.

Programme support:

• Together with programme responsible staff, reviews project (and its timeframes) to set and adjust logistical and procurement solutions according to their needs;
• Advises on procurement procedures in the project´s procurement planning stage;
• Coordinates and supports programme objectives through timely procurement of goods and services;
• Coordinates and supports deliveries and distributions from warehouse;
• Oversees effective transport planning and utilization of PIN vehicles.

Logistics and Administration:

• Ensures safe, efficient, and cost-effective transport for staff and materials/goods;
• In line with PIN´s Logistic handbook and process manuals, establishes accountable and functional supply chain logistic and warehousing systems;
• Ensures effective stock management, stock record keeping, and inventory;
• Ensures rational vehicle utilization, maintenance, fuel consumption monitoring and controls systems;
• Oversees smooth supply delivery to implementation sides;
• Coordinates, supports, and supervises field offices´ operationality;
• Cares for the technical aspect of the country programme, including offices and IT, takes initiative to innovative soluitions and improvement of operation;
• Oversees office and guesthouse management and all related services;
• Monitors operational spending, so the cost effectivity is secured.

Qualification:

Education:

• Completion of Secondary Education or Bachelor’s degree in business administration, logistics, supply chain management, finance or relevant fields. Master Degree will be considered an advantage.

Work Experience:

• minim. 5-7 years of general experience in purchasing or procurement
• minim. 2-3 years of experience in NGO in sector or other international organizations
• minim. 2-3 years of proven working experience as a Procurement Manager, Procurement Coordinator, Procurement Officer or similar supervisory/managerial role
• Deep knowledge of preparing, reviewing contracts and negotiation terms
• Experience using supply chain management software and tools
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access)
• Language proficiency: English - Fluent in all aspects, Romanian - Fluent in all aspects, Russian - Recommended

Interested applicants must submit the following:

• Cover Letter (in English)
• Full CV (in English)
• Contacts of three references (could be included the supervisor in the most recent work assignment).

The above shall be sent to the following address: https://apply.workable.com/people-in-need2/j/75A05BDFC4/apply/

Deadline for applications: May 22, 2024, by COB.

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline.
Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies4142gp). People in Need Staff will undertake the appropriate level of training.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply.

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.